Experience

UltraTech International, Inc.

• United States
• Environmental Services
• 1 - 100 Employee

• Accounting Specialist

  • Jan 2020 - Present

  • Verify the accuracy of invoices received from vendors and process for payment according to agreed-upon terms. • Assist with daily upload of customer invoices to customer portals, meeting submission deadlines and maintaining the accuracy of input. • Keep all accounting digital files organized allowing for quick and easy access to information. • Maintain electronic contact information for all vendors, including EIN and 1099 information, as applicable. • Process all transactions in an accurate and timely manner, including correct invoice date and period posting date to ensure General Ledger, Accounts Payable Trial Balance and Accounts Payable Aging Reports always remain in balance. • Maintain cross-training as back-up for other accounting personnel, as needed. • Make sure procedures are kept up-to-date and saved on the S-Drive. • Take an active role in making sure accounting systems, processes and organizational systems are updated and set up for maximum efficiency. • Generate A/P check run batches and individual manual checks as needed. • Manage vendor payments via AmEx and grow payment method participation. • Process payments via ACH transactions. • Maintain positive pay banking transactions; ensure all disbursement registers are sent to Controller for Positive Pay. • Reconcile freight charges from carriers, make corrections and take action to recover revenue owned to UltraTech • Work with the Purchasing Department to transition cycle counting responsibilities to the Accounting Department. • Assist with monthly and year-end closings. • Assist with the annual financial audit as related to Accounts Payable data Show less



City Facilities Management (FL) LLC

• Accounts Payable Specialist

  • Aug 2018 - Dec 2019

  • Daily entering of vendor and supplier invoices in manner that will correctly allocate expenses to the appropriate department, region, store, and any other sub-categories as required • Review and verification of vendor invoices and check request • Route invoices within company to obtain payment approval; Ensure timely input of data in the system • Enter transactions into Mercury and the Accounting System • Preparation and reconciliation of monthly vendor and supplier statements;50+ a month • Provide customer service by maintaining the Accounts Payable Department Inbox • Projects are completed timely • Issues are communicated to proper staff members • Process improvement • Creation of purchase order requests • Payment runs (as required) of vendor and supplier invoices through electronic funds transfer transactions or checks • Data Entry for all vendors and suppliers, new entries or updates in the Accounting System • General accounting support, projects, and cross-functional management of accounting processes • Assist with 1099 preparation • Special projects as required • Set up new vendors; In charge of getting vendors on ACH by processing penny test • Verify and approve invoices in the system • Update Capex, Prepaid, Reoccurring logs Show less



Coastal Shower Doors

• United States
• Wholesale Building Materials
• 1 - 100 Employee

• Accounts Payable Manager/Billing Specialist

  • Dec 2014 - Aug 2018

  • All billing and payable's for headquarters and three branches • Match invoices and purchase orders to the proper receiver; Research discrepancies in invoices and PO’s • Route invoices within company to obtain payment approval; Ensure timely input of data in the system; Batch and code invoices and set up payment schedules; Process 400+ a week • Print all accounts payable reports and maintain all accounts payable files; Set up new vendors • Month end closing for payables, weekly balances • Assist with accounts receivable and special projects, as necessary • Prepare and process weekly check runs; File all paperwork • Handle questions and provide responses to all information requests from customers and vendors • Solely responsible for invoicing orders, 100+ a day and crediting accounts • Check invoices for discrepancies in price, quantity and items. Add sales tax when applicable • Enter all actual freight and bill back customers as necessary • Train the front desk to assist in payables, billing, and general office Show less



Guardian Fueling Technologies (Contracted through SNI)

• Accounting Clerk

  • Sep 2014 - Oct 2014

  • Cash Applications –Posted the daily deposit with gathered back up from lock box, branch locations, credit cards, websites, and email and applied payments to customer accounts in GP • Processed credit card payments • Applied unapplied payments – Researched discrepancies, contacted billing for invoices • Support the A/R Manager with respect to any relevant issues relating to cash receipts and applications • Verified and set up COD customers in GP for all branches • Cash Applications –Posted the daily deposit with gathered back up from lock box, branch locations, credit cards, websites, and email and applied payments to customer accounts in GP • Processed credit card payments • Applied unapplied payments – Researched discrepancies, contacted billing for invoices • Support the A/R Manager with respect to any relevant issues relating to cash receipts and applications • Verified and set up COD customers in GP for all branches



Complete Tire Recycling, Inc.

• United States

• Bookkeeper

  • Feb 2012 - Aug 2014

  • Entered and managed all A/R, A/P, and payroll in QuickBooks; Processed workers comp; Recorded and filed all cash receipts; Prepared financial statements; Maintained office supplies • Reconciled bank statements, made bank deposits; Reviewed, processed, and mailed out monthly statements; Prepared tax reports and generated W-2’s • Tracked all tires incoming and outgoing for monthly tire reports and production reports • Handled collections and all monies in and out of company • Managed all aspects of box truck, driver, and route; Oversaw customers and new business Show less



Surface Management

• United States
• Construction

• Office Manager

  • Jul 2005 - Nov 2008

  • QuickBooks for all A/R, A/P, and bank reconciliations; HR; Prepared and made bank deposits, Prepared payroll, Ordered supplies • Assisted in the preparation of marketing materials, proposals, and follow ups • Processed certified payroll for DOT - Scheduled, confirmed, and tracked all jobs • Maintained efficient office work flow and administrative processes • Serviced customers and clientele on escalated customer service related issues • Kept management informed by reviewing and analyzing special reports, summarizing information, and identifying trends Show less


PricewaterhouseCoopers
• 1 - 100 Employee
• Executive Assistant

  • 2003 - 2005