Experience

Hamdan Bin Mohammed Smart University

• United Arab Emirates
• Higher Education
• 100 - 200 Employee

• Executive Purchases & Contracts

  • Oct 2016 - Present

  • Handing the Purchase Request Process Internality and externally from Quotation verification, amounts and service provided. • Handing the Purchasing system and Coordinate Internality with the Purchase Requester on the process to finalize the PR in term of Budget allocation, Finance budget verification and issuing PO’s • Handle all the purchase legal contracts with the help of the legal department for certain PR’s • Coordinated with Facility & Inventory department to provide the Item code to process necessary PR’s• Communicate with Suppliers to finalize their company registration.• Verifying all required documents from the supplier on a daily bases example: Trade License, previous contract, progress report ( Renewal Notice)…extra• Received the invoices from the supplier (soft copy via email or hard copy throw security).• Check the description ( service provided), the amount mentioned P.O• Process the invoices and received shipment’s in GP• Get the RCT number and create a payment transaction in E-service.• Coordinate with the requester to finalize the evaluation • Check the evaluation and recommendation and submit the transaction to finance for processing the payment.• Coordinate with Finance Dep to get a list for suppliers with no bank details.• Communicate with the suppliers to update their bank details throw Email and Telephone.• Sent email with supplier portal link to all new supplier for registration.• Verify all the information given by the supplier (Beneficiary name, contact details, valid email ID, and Trade license).• Open and date stamp all general correspondence, invoices• Maintain the general filing system and file all correspondence• Assist in the planning and preparation of meetings, conferences • Greet, assist and/or direct students, visitors and the general public and their inquiries• Provide word-processing and secretarial support (PowerPoint, etc.)• Develop and maintain a current and accurate filing system Show less

• LEGAL AFFAIRS

  • Oct 2012 - Present

  · Independently responsible for assisting in legal administrative duties, computer applications, report writing/typing and assists in following up of matters or issues or instructions related to main decisions, legal instrumentals, pertinent to HBMSU objectives and undertakings. · Prepare and coordinate transactions, including licenses acquisition, training, SLA, purchase and leasing documents, legal Notices, initiate memorandums and other related documents required by legal section.· Review, analyze and recommend changes in the assigned subject matter. Prepare various legal or special reports on pertinent legal aspects and other functions practices. Research and maintain a current directory of precedents, amendments, and rectifications of practical regulations and laws of the UAE.· Monitor compliance with policies, procedures, regulations, and appropriate laws. Maintain the insurance of the HBMSU and assets-maintaining files and follow-up.· Prepare and manage special projects as assigned, such as report and/or policy writing. Ability to implement and develop what is learned and to prioritize work under tight schedules with basic knowledge of legal terminology and principles.· Draft rules and regulations, alternatively translate when necessitated relevant texts from English to Arabic and vice versa.· Review legal documents and assist with research. Analyze, confer and respond to pending legislation and enactments under the guidance of the Legal Manager.· Assist in maintaining an up-to-date list of administrative orders, directives, instructions, and other related matters concerning the operational and planning aspects of the sections, and follow up as directed by the Legal Affairs Manager.· Assist in the development of division policies, procedures, and guidelines.· Maintain strict confidentiality of information in accordance with HBMSU policies and contract obligations. Show less


DUBAI COURTS
• United Arab Emirates
• Administration of Justice
• 100 - 200 Employee
• Internship Trainee

  • Jun 2011 - Sep 2012